Changes to the I-9: How to Stay Current and Compliant in 2025

Learn what constitutes proper I-9 documentation, recordkeeping best practices, and methods for conducting proactive I-9 self-audits.

Course Overview

Unsuspecting employers are often surprised to learn that failure to execute an I-9 properly can lead to steep fines, penalties, and even criminal liability.

A 65-page handbook, from the U.S. Citizenship and Immigration Services, explains how to properly execute an I-9. While the I-9 Employment Verification Form may appear simple, its simplicity hides several pitfalls and it is easy to see where errors can occur.

Join us in this 90-minute session as we untangle the daunting process of completing, storing, and properly disposing of I-9s. You’ll learn how to conduct proactive self-audits of your I-9s, get insights on surviving an external audit, and avoid hefty fines and enforcement actions from ICE.

Areas Covered

• What is Form I-9 and who must comply?
• I-9 Documentation verification for remote workers
• Exceptions for completing and retaining Forms I-9
• Employer and employee responsibilities when completing Form I-9
• Common Form I-9 errors
• Procedures for correcting errors and omissions
• Form I-9 retention rules
• Form I-9 Internal and External Audits
• Levels of violations
• Self-audits
• Immigration and Customs Enforcement Audits
• Inspection Notices
• Consequences of non-compliance
• E-Verify system
• I-9 and E-Verify: Know the differences
• E-Verify rules & procedures
• States with current E-Verify laws
• E-Verify self-audits: Key steps.

Session highlights

Almost all segments in this webinar will include practical examples and interactive conversations to ensure participants gain hands-on experience and leave with actionable skills.

Why should you attend?

The process of completing, storing, and properly disposing of I-9s can be daunting. The current Administration is strongly focused on immigration enforcement, and the chances of your organization being audited are higher than ever. Due to this increased focus, more employers are conducting proactive self-audits of their I-9s and supporting documentation. Additionally, more employers are participating in the Federal E-Verify program, a web-based system that allows businesses to electronically confirm the eligibility of their employees to work in the United States.

In this informative 90-minute webinar, you’ll be provided with the information you need to ensure your organization is Form I-9 compliant, understand what constitutes proper documentation, recordkeeping best practices, and methods for conducting self-audits. We will also discuss changes to the I9 that became effective on August 1, 2023, in addition to providing information regarding the expiration on July 31, 202,3 of the virtual documentation review that was put in place during the COVID-19 pandemic. You will also learn about the E-Verify process which can assist employers with good-faith immigration compliance. Additionally, participation in this webinar will provide you with insight into surviving an external audit best practices to avoid hefty fines and enforcement actions from ICE.

Who will benefit?

• Senior Leadership
• Human Resources Directors, Managers, and Representatives
• Operations Professionals
• Compliance Professionals
• Recruiting Professionals
• Managers and Supervisors
• Employees
• Attorneys

About the Instructor

Diane L. Dee, President and Founder of Advantage HR Consulting, LLC is a senior Human Resources professional with over 25 years of experience in the HR arena. Diane’s background includes experience in HR consulting, training, and administration in corporate, government, consulting, and pro bono environments.

Diane founded Advantage HR Consulting in early 2016. Under Diane’s leadership, Advantage HR Consulting provides comprehensive, cost-effective Human Resources solutions for small to mid-sized public and private firms in the greater Chicagoland area. Diane also develops and conducts webinars on a wide variety of HR compliance and administrative topics for various training firms across the country. Additionally, Diane is the author of multiple white papers and e-books addressing various HR compliance topics.

Additionally, Diane holds a Master’s Certificate in Human Resources from Cornell University’s School of Industrial and Labor Relations and has attained SPHR and SHRM-SCP certifications. Additionally, Diane performs pro bono work through the Taproot Foundation assisting non-profit clients by integrating their Human Resources goals with their corporate strategies.

Refund policy:

Attendees may cancel up to two working days before the course start date and the refund will be processed within two working days.

We will process/provide a refund if the webinar is canceled. Refunds will not be given to participants who do not attend the webinar. On-demand recordings can be requested in exchange. Webinar may be canceled due to lack of enrollment or unavoidable factors. Attendees will be notified 24 hours in advance if a cancellation occurs. Substitutions can happen anytime.

If you have any concerns about the content of the webinar and are not satisfied, please contact us at care@thecomplyguide.com

View other webinars of Diane L. Dee:

The Changing Face of Workplace Retaliation: Identification & Prevention

Offboarding with Care: Conducting Legal and Ethical Terminations